How to Choose the Right Payroll Solution

If you start to do a little research, you’ll discover that there are a LOT of payroll solutions and options out there. You could choose anything from a do-it-yourself software option all the way up through an all-inclusive payroll provider. Before you even get started, it’s important to consider the long-term goals of you and your team. How many full-time and part-time people do you have? How many do you plan on hiring? Who will need health care and additional benefits? Do you also need HR or management services? These questions will start to give you a better idea of just what kind of payroll provider you will need.

At AllWork, we specialize in payroll for hourly, remote teams. We’ve seen first-hand how complicated federal, state, and local laws can be when companies try to handle these internally for such a large pool of employees. Keeping up with payroll processing, reports, and changing federal and state taxes can be a full-time job. It’s important to find a provider who can expertly handle all of your payroll needs. Make sure to ask important questions like:

What kind of technology do you use?
How long have you been in the payroll industry?
Can you integrate with our software?
How do you collect data for payroll?
Do you have strong customer service?

These will help you determine which payroll solution will have the right coverage and capabilities for your company. Some companies are capable of developing customized software tailored to your specific needs and it’s important to know exactly what they’re able to provide.

So, What Should I Look for in a Payroll Provider?

Integrated Data

The first important piece you should look for in a payroll solution is their method for collecting and organizing important payment information. AllWork has an integrated timesheet portal that allows your team to input all of their shifts, breaks, and important work details. We secure all payroll onboarding and administration of I-9 verification and collect all W-2s to make sure all employees are properly classified.

Expertise in Your Industry

Make sure that your new payroll solution has expertise in your industry so they are prepared for how to process payments for your type of team. An experienced payroll provider will cover all your needs, including payroll processing, employee time and attendance, employee screening, background checks, and hiring and termination best practices.

Flexible Pricing and Offerings

When it comes to processing payroll, things can get very pricy, very fast. Make sure that your payroll provider provides clear and transparent pricing. Some companies only offer flat fees while others are flexible to your needs so you’re only paying for what you need. You’ll definitely want to ask if your charges and fees may change and if so, how frequently and what will trigger these increases.